I Watched Our Board Fall Apart In Real Time

At the July 23 Eagle Canyon Association board meeting, I was on the agenda to speak during the homeowners open forum about my concern: excessive spending — and was it ever even authorized?

Because the meeting minutes in our homeowner portal are so patchy.

I never got the chance. The last thing I heard on that Zoom call was the President announcing she was resigning — and then the meeting ended.

No legally-required homeowner forum.

No executive session for hearings.

Just... over.

That wasn't the first resignation this year. The Treasurer walked out mid-meeting back in January. Sometime between the May and June meetings, another board member's name quietly disappeared from the attendance roster — no announcement, no explanation, nothing in any minutes I can find.

That's three board members gone in seven months, with no coordinated effort to replace any of them.

Did you know the one event meant to recruit new board members — a homeowner workshop scheduled for July 29th — ended up getting cancelled?

On Monday, August 17th, we were notified the August 27th board meeting is cancelled, too.

The only explanation I've gotten is they're not legally required to hold another one until October 31, 2026 (so that indicates they're planning on cancelling September's meeting too).

Whatever they’re doing now is happening completely off record.

So…

When will the real-time hearings happen that homeowners with violation letters and delinquencies are legally entitled to?

How will the board approve the minutes we’re supposed to have access to for July?

Why—despite repeated requests and NRS law stating we should be able to read them within 30 days—are May and June’s meeting minutes still not in our homeowner portal?

Why don't we have the audio recordings, either?

Why haven’t we been given any kind of explanation about how the president's vacancy is being handled? Do we have a president that all the directors agreed to vote for off record?

Are no decisions being made that homeowners should know about?

Whatever they're doing... It isn’t clear.

But Nevada law is clear that we as homeowners have a right to know— notice, agendas, minutes, recordings, clear explanations. We aren't being notified or updated the way we are supposed to be, per NRS 116.31083. This isn’t some legal gray area. We're simply not getting what we should be getting.

I understand. Boards made of volunteers lose people, get overwhelmed, fall behind. That happens.

But that's exactly why we pay a management company: To keep the wheels turning when the board can't.

And cancelling the meetings which are homeowners only way to connect with an already-isolated and hard-to-reach board isn't the fix.

What you can do:

1 - Request the missing records — in writing. NRS 116.31175 requires the board to hand over minutes, financials, and other records within 21 days of a written request — and it costs them $25/day if they blow that deadline. A phone call to the CAM doesn't start that clock. An email to [email protected] does.

2 - Ask directly how the President's vacancy is being handled. The bylaws require the board to fill officer vacancies — silence isn't a plan. Put it in writing and get a straight answer on the record.

If you're told that the board has elected new officers, your follow-up question should be:

"How did they elect the officers since it would require a noticed board meeting and the scheduled meeting was canceled?"

The only way the election could have taken place is if all of the director’s agreed in writing to vote without meeting.

"Did all of the director’s agree to vote in secret, behind closed doors?"

The law only allows the board to vote without a noticed meeting in an emergency.

"How did they define an emergency?"

3 - Consider initiating a special meeting. If the meetings stay cancelled with no reschedule, we use NRS 116.3108. Homeowners can initiate a special meeting with a signed petition from just 10% of the association — roughly 62 homes here. We'll help coordinate that if it comes to it.

4 - Show up when a meeting does happen. Your presence matters because one of the things I have heard the board say during the May, June and July meetings is that people don't care. I know you care. You just haven’t been getting any updates that made it easy to follow.

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