I Watched Our President Resign — Then the Meeting Just Ended
This article was corrected on September 22, 2026; see the note at the end.
At the July 23 Eagle Canyon Association board meeting, I was on the agenda to speak during the homeowners open forum about my concern: excessive spending.
But I never got the chance to ask. The last thing I heard on that Zoom call was the President announcing she was resigning. One moment I was looking at a room full of strained faces. The next, I was looking at my wallpaper. Zoom had just... closed.
No legally-required homeowner forum.
No executive session for whatever hearings and other business they still needed to discuss.
Just... over.
I was the only homeowner there. Let me tell you: I'm concerned. My family is concerned.
If we all don't start paying some attention, my guess is that we'll be paying for it with higher dues, policies applied inconsistently across the neighborhood that affect everyone's home value, and more delinquencies, collections and violations that unnecessarily drain money out of families in our community.
Concern #1 - Three Red Flags In One Meeting
Before I get to why the President resigned, I want to back up. Because what I saw at my first board meeting in June, 2026 is part of the same pattern.
I took time out of my busy week to attend because I wanted to discuss the possibility of getting my pre-collections and delinquency fee waived.
See, back in January, I followed the instructions on management's letter. I sent in a check for $156... but I didn't balance my checkbook so I never even realized that it hadn't been cashed.
Then in May, I opened 2 letters telling me that because I didn't pay — and ignored the 3 statements they sent in February, March and April— my family was now delinquent. Next stop, collections and escalating fees.
Wait... Statements?
What statements? How could USPS deliver every single one of our utility bills, all our packages and both copies of the delinquency letter itself—but not those three statements?
It just didn't make sense. So I made time to go to the Spanish Springs Library for my hearing with the board.
That was when I heard that something like $3900 mentioned in connection with postage in May.
Wait... That sounds like a lot.
I didn't have the financials in front of me, just what I heard said out loud so I made a note to check it once the reports came out. I also saw and heard the tension between board members following management's take on the rules—and board members clarifying the rules for management.
Wait but... Shouldn't management already know the rules? Especially for $54k a year?
Then I heard management share that many homeowners find emails about board meetings and website access in SPAM.
Wait but... Emails only go to SPAM when the website isn't set up right.
After my hearing in Executive Session, the board waived my pre-collections fee. Which I appreciated. But you know as well as I do, the community still has to pay for it because the lawyer already did their part.
Later that night, I remembered management talking about how their emails go to SPAM. So I ran a free (totally legal) diagnostic check. I determined it is because management's website isn't configured properly. I gave them instructions how to fix it. I also explained to the board exactly how to check management fixed it.
But nearly 2 months later, it's still not fixed.
Three separate red flags in one meeting — a number that didn't add up, a management company that needed the board to tell it the rules, and a fixable tech problem still unfixed two months after being handed the answer.
Individually, any one of these is a mistake.
Together, they made me want to actually look at the numbers myself instead of relying on what I could remember from a meeting.
Concern #2 - A Trend of Resignations
Eagle Canyon Association lost three board members in the first seven months of 2026.
The Treasurer resigned during the January meeting, mid-meeting.
So did the President in July.
On the one hand, it kind of makes sense. These are unpaid, volunteer positions. People become board members because they are responsible people who genuinely care about our neighborhood and it can be challenging to balance that with lives, families and limited patience.
But on the other hand, our neighborhood matters. Being on the HOA board matters. Their choices matter. The procedures they follow matter. Plus, we pay a lot of money to a management company to pick up the slack. So 3 resignations in 7 months?
That seems like a lot to me.
It turns out that in 2025, only 7 people ran for the 7 open seats on the board. With such low numbers, it meant the election just got cancelled. No need to send out ballots. No need to vote. All 7 people got a seat on the board.
The problem? Absolutely no one else was standing by.
No back up board members.
No other players to tap in and keep playing when someone tapped out.
Just vacancies. Unfilled.
Just free emails going to SPAM while $3900 got spent on postage in May.
Just ineffective communication.
Just the remaining board members getting more and more worn down thinking "no one cares."
When that can't possibly be true. Every morning when my family and I walk around the block, we see confirmation after confirmation that people in this neighborhood care. A lot.
But when there aren't enough board members left to legally hold a meeting or follow the rules? Decisions don't stop. They just get made by fewer people, faster, with less scrutiny.
A board of two or three people deciding how your dues get spent and how fines or architectural policies are applied is not the same board you thought was elected.
Concern #3 - Missing Files
One of the topics at this year's board meetings is how the old management company lost all of our minutes and audio files for 2025.
I know, minutes sound super boring. That's probably why you didn't notice that they are missing.
But this is a big problem for our HOA because legally, we (not the management company, but actually the collective we) are required to keep all these files. Forever.
Not to mention that the archive helps us go back and understand what the heck happened. Considering that every year, different people tend to be in charge, it matters to have an archive.
Right now, 2025 is an empty file folder. We don't know who made which decisions, when or why.
The craziest part?
2026 is on track to be an empty file folder, too.
You can see it when you log into your account on management's website. There's a significant gap in the archive.
By now, you should be able to read the official, signed minutes about what's happened this year.
But you can't.
Even though the board signed a copy of the official minutes for April 27, May 18 and June 18... Even though I emailed 4 times after the meeting requesting them and citing the law that entitles all of us to see them... The official minutes still have not been uploaded to the homeowner portal where they belong.
So audio files?
It'll take even more determination to get them.
You should also know we contracted this same new management company to digitize our archive. The entire 20-ish boxes all of our files. I agree it would be great not to pay for storage anymore. But it's been eight months. What is the status of those files? Can we see any of the digitized files yet? Who's in charge of confirming all the files got digitized? We're waiting to shred until after someone double checks that everything got properly digitized, right?
If 2025 and 2026 can go missing while the digitization project drags on with no one checking the work, there's nothing stopping the archive itself from disappearing too — twenty boxes of this community's history, gone, with no one able to prove what was ever in them.
Like I said. I'm concerned. My family is concerned.
If we don't all start paying some attention, we're going to pay for it one way or another.
I totally understand if being part of an HOA board isn't your thing. To be honest, it's not my thing, either. But I realize that I have something to contribute.
I don't want to wake up in 2027 with more issues or higher dues without us having a say. If you do want to be part of it, this is your official invitation to reach out with an email to [email protected]
And if you're busy with work and family, I get it and I'll keep you informed here, so make sure you're subscribed...
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Corrections
Correction, September 22, 2026: This article contained errors, corrected below:
It said our previous management company lost all 2025 minutes and audio. That overstated it. As of today, our portal has draft minutes for November and December, 2025, but no minutes from January through October. According to the draft minutes from July 23, 2026, the previous company confirmed in writing that it does not have the 2025 audio recordings, and the board voted to send a demand letter for them.
It referred to June 18 minutes. It was actually June 23.
It said the community still pays for a fee that was waived because the attorney had already done their part. The fee seems to have been for management's pre-collection letter, not attorney work. Under the management contract, the association is charged for these letters, so the association may still bear that cost even when the fee is waived for an owner.
It stated that $3,900 was spent on postage in May. That was a figure I remember hearing at the June meeting, not one I've been able to confirm in financial reports. I've requested invoices for further details.
It said: "If 2025 and 2026 can go missing while the digitization project drags on with no one checking the work, there's nothing stopping the archive itself from disappearing too."
This exaggerated and implied negligence I have no evidence of. I apologize to the board and management for that implication.
2026 minutes exist. My concern is that approved minutes haven't been posted to the portal.
I haven't found any mention of the digitization project in the 2026 minutes I've reviewed or meetings I've attended, so I don't know this project's status or who is overseeing it.
